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💥 Free Business Impact Tool
What Is AV Downtime
Actually Costing You?
Most IT teams track ticket counts — not the true business cost of every AV failure. This calculator uses your actual numbers to reveal what meeting room downtime costs your organisation per year. Takes 90 seconds.
Tell us about your AV estate
We use these to calculate meeting disruption costs. All calculations happen locally in your browser — nothing is stored until you choose to share it.
Meeting rooms / AV-enabled spaces
25
Include conference rooms, lecture theatres, boardrooms, training rooms
Average meetings per room per day
4
Industry average: 3–5 bookings per room per working day
Average attendees per meeting
6
Typical seniority of meeting attendees
Mostly staff
~$55/hr avg
Mixed team
~$85/hr avg
Managers & above
~$130/hr avg
Exec / leadership
~$200/hr avg
Used to calculate the true cost of disrupted meeting time
How often do AV failures happen?
Be honest here — these inputs have the biggest impact on your result. If you're not sure, use your best estimate. We've provided industry benchmarks to help.
Reactive AV incidents per month
8
Industry benchmark: ~1 incident per 3 rooms per month in unmonitored environments
Average meeting disruption per incident (minutes)
22 min
This includes: time to report, tech response, fix or reschedule. Industry avg: 15–30 min
On-site dispatch visits per month (truck rolls)
3
Average dispatch cost including travel + labour: $350–$600 per visit
How often do AV failures escalate to senior management?
Rarely
<5% of incidents
Sometimes
~20% of incidents
Often
~40% of incidents
Frequently
>65% of incidents
Escalations carry a 3× cost multiplier — exec time + reputational impact on IT team
96Incidents/year
576People impacted/year
35 hrsMeeting time lost/year
Your estimated annual AV downtime cost
$0
Based on your inputs — full breakdown below
0
AV incidents per year
0 hrs
Total meeting time lost
0
People disrupted per year
$0
On-site dispatch costs
$0
Est. AVM-360 annual cost
0×
ROI on monitoring investment
📐 How we calculated this
▾Annual AV incidents—
Attendees per incident—
Disruption time per incident—
Average hourly cost per person—
Direct disruption cost—
Escalation premium (exec time)—
Rescheduling & follow-on cost—
Annual on-site dispatch costs—
Total annual impact
—
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